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Date: Thursday 6th March 2003
Venue: Boardroom, Worthing Football Club, Woodside Road

Present: Paul Allison (PA) – Chair Steve Barrett (SB)
Helen Bowater (HB) – Minutes Mike Way (MW)
Roger Johnson (RJ) Pauline Dunn (PD)
Pete McGinn (PM) Belinda Jones (BJ)
Tim Dibben (TD)

Apologies: Steve Storey (SS) Emma Storey (ES)

1 Apologies

1.1 SS and ES send their apologies.

2 Previous Minutes (28.11.02)

2.1 (3.1) There has been no response at all from Ruislip Manor as yet. PA advised there has been positive relationships being built between both Leatherhead and Dorking due to Worthing postponed fixtures, and a natural bond is forming with both clubs.

2.2 (3.3) 100 club to be discussed later in meeting.

2.3 (3.4) Litter bins to be discussed later in meeting.

2.4 (3.6) Providing pizza for sale at Brighton reserve matches has been difficult to organise this season due to late postponements etc, and will be kept in mind for next season.

2.5 (4.2) PA advised that he has received literature in the form of a poster and some easy to read fanzine style leaflets from the kick racism out of football campaign. As discussed previously this is not something we will be actively promoting, however all in agreement that we leave the fanzines available on the teahut counter for people to help themselves.

2.6 (4.3) PA advised we have been waiting for a home game and decent weather to take the photographs of Worthing fans and the Clydebank FC shirt. Carried forward. PA

2.7 (4.4) PA officially welcomed TD to the Committee, and expressed his thanks to TD for organising and running the recent collection for Gavin Jones.

2.8 (5.2) WFC teddy bears are on sale, but none sold as yet.

2.9 (5.4) PA advised that junior member’s Christmas cards were all sent out, MW added that only one voucher has been used to date.

3.0 (5.5) SB advised we were donated 2 cases of Lucozade for sale which are almost all sold, but no more have been forthcoming.

3.1 (5.6) HB advised wine to accompany player of the month trophy was all purchased and given out with the award for Ben Carrington, and will be bringing another for the award for Dec/Jan/Feb. BJ to decide a suitable replacement prize for Leigh Jones. HB/BJ

3.2 (5.7) PA advised that the promotion of WFCSA via the new tannoy announcer is carried forward due to Roy Hunter having been on the tannoy for the last couple of home games. The presentation to Gavin Jones was done at the last home game. PM added that there has been a very positive response from the members to the Christmas tea and mince pies. PA

3.3 (6.2) Possibility of contributing to turnstiles carried forward pending discussion with the club. PA/SB

3.4 (7.1) As above the free hot drink and mince pie over Christmas was a roaring success.

3.5 (7.3) Quiz night to be dealt with under social update below.

3.6 (7.4) PA expressed thanks to HB & SB for the Christmas decorations in the teahut.

4 Minutes of Meeting 06.02.03

4.1 (4.1) Blackpool FC lottery to be discussed later in the meeting.

4.2 (4.2) TD advised that litterbins of the type we need are few and far between and tend to be expensive, as they have to be specially made. Decided that this is no longer a priority issue and will be removed from the minutes.

4.3 (4.3) New t-shirts will be covered in the merchandise update.

4.4 (4.4) Social events to be covered in the social update.

5 Youth Team Update

5.1 PA advised the situation with regard to the youth team has got out of control. At the Egham home game (after 06.02.03 meeting), SB & PA approached CM and explained it was not in our members interests to give them the help they were asking for. The discussion was amicable and friendly, and our continuing support was offered as we had been doing. Since then they have been disappointed with the reaction to this.

5.2 PA advised that later that evening there was a personal attack on him on the message forum of the website. PA reiterated that he would continue to be himself, and speak passionately and openly, as he had previously stated at the AGM. Since the attack on the forum things have gone downhill rapidly, for which PA admitted some responsibility, and WFCSA has been brought into it. PA advised he will not be posting on the forum for a while, and until things have calmed down, however if the Committee feel the association has been brought into disrepute and feel PA should resign then he will do so. It was unanimously decided that there was no need for PA’s resignation, however he should remain clear of the website for the meantime and referring to WFCSA in future on there. Any official statements that need to be made will in future be done as official statements, and given to the webmaster as such. It was unanimously decided that there was no need for any further action on the website at the moment.

6 Annual General Meeting (AGM)

6.1 The AGM will be held on the 1st May 2003. HB to book main bar. There will need to be an audit of the accounts before then. It was agreed there will again be a free prize draw for all members in attendance. It was also unanimously agreed that attendance will be restricted to members only. All to think about how to approach the AGM and how to organise the voting. HB/MW/ALL

7 Social Update

7.1 TD advised that with regard to a night out to the dogs, he has had some limited information from the dog track, but is not much help yet due to not including price breakdowns. Carried forward. TD

7.2 With regard to a spring quiz night this will take place on 27th March 2003. TD to organise, PA to do questions and quizmaster. HB will book room at same time as AGM and next meeting. TD/PA/HB

7.3 PD reminded all of Easter Egg hunt for the Bognor home game. TD, BJ & PD to organise. PA offered to provide posters, TD or BJ to email details required on poster to PA. TD/BJ/PD/PA

7.4 RJ handed out a list of possible future social functions for ongoing consideration. One possibility for quick event would be a skittles night, TD to arrange, poss for easter school holidays. All to think about the other items on the list for next time. TD/ALL

8 Financial Update

8.1 · Money in the Bank £1400 approx· RJ for Gavin Jones £250· Current Float £100· Canx fee for Xmas £30· Total £1120 approx

8.2 MW advised the collection for Gavin Jones raised £200 approx, which was rounded up to £250 by WFCSA. Thanks to RJ for providing a cheque to save handing loose change to Gavin.

8.3 MW envisages there should be about £1200 by the end of the season to spend on the Committee’s decision. Major spending so far has been Gavin Jones’ collection, Affiliation fees for the Youth Team and player sponsorships.

9 Merchandise Update

9.1 MW advised badges and keyrings are now both in profit, but t-shirts and non league directories have not yet broken even. There have however been a couple of promises for NLD’s.

9.2 PA showed a rough copy of the proposed design for a new t-shirt. A vote was taken as to whether to have these ready for spring, the idea being that people are not being asked for money for new kits, new season tickets etc and are more likely to want t-shirts in warmer weather. 3 in favour, 2 against and 3 abstained. PA to email finished design, responses by email to PA please. PA/ALL

9.3 Badges to be reconsidered nearer to next season.

9.4 MW advised there are 2 more members than at last count. HB to have information ready for Saturday. HB

9.6 Tea Hut Rota:· 08.03.03 Bracknell – TD & RJ· 18.03.03 Unknown? – PA & PD· 22.03.03 Croydon – HB & BJ· 25.03.03 Leatherhead – PA & ??· 01.04.03 Lewes – HB & SB

10 Any Other Business

10.1 PA advised we have been given raffle tickets for a draw the club has organised for a week holiday in Tenerife, with £400 (flights not included). The draw will be made at half time during the Bognor home game. All in favour of selling these tickets from the hut.

10.2 SB advised there was a meeting with SB, Martin Cook and the man from the Blackpool lottery, and the scheme has been temporarily put on hold pending the new Commercial Director taking it over. Was unanimously agreed that, since the club specifically requested we don’t run our own, the 100 club has been postponed at least until the Blackpool lottery is up and running.

10.3 SB advised he is unhappy with the direction of WFCSA, that nothing is happening although there have been plenty of good ideas and that meeting was cancelled due to chairman and secretary being ill. PA advised the direction of WFCSA is up to all the Committee members equally, and it is up to all of us to make things happen. Length of time between meetings was raised, and it was unanimously agreed that this should remain at four weeks (or sooner where appropriate).

10.4 PM suggested we use some of the money raised to purchase a clock to be on the wall of the main stand, and has ordered a brochure from a company specialising in outdoor clocks to look at prices. Will update at next meeting. PM

10.5 Further to the spending of the money raised, it was unanimously agreed that we use £1000 towards the new pitch, and hopefully this would be able to be sponsoring the 2 penalty boxes, with an advertising board on a non prime site stating that we have sponsored the areas. PA to speak to the club regarding this possibility. PA

10.6 Next meeting will be 20th March, usual time. HB to book. HB