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Date: Thursday 8th May 2003
Venue: Boardroom, Worthing Football Club, Woodside Road, Worthing

Present: Steve Barrett (SB) – Chair Helen Bowater (HB) – Minutes
Mike Way (MW) Steve Storey (SS)
Roger Johnson (RJ) Tim Dibben (TD)
Emma Storey (ES) Belinda Jones (BJ)

1 Previous Minutes (carried forward from 17.04.03 Meeting)

1.1 (1.1) It was decided that the photograph of the Clydebank FC shirt with the Worthing fans would be removed from the minutes since there will be no football until next season.

1.2 (1.3) It was also decided that the promotion of WFCSA using the new tannoy announcer will have to be put on hold until next season, and awaiting the return of the new announcer. Removed from minutes.

1.3 (1.6) TD advised the Dogs night will be covered in the social update below.

1.4 (1.8) SB advised that the Easter Egg hunt was a success and expressed his thanks to all who helped out with this event.

1.5 (1.9) SB advised the Beer and Skittles evening was also a success, and expressed his thanks to TD for arranging the evening.

1.6 (1.10) It was decided that the T-shirts from last season will be offered for sale at £2 each next season and at the presentation night. New T-shirts will be looked after by SS. MW to pass to SS invoices detailing the previous orders, and HB to ask Paul Allison to forward any information which may be useful from the previous order. SS/HB/MW

1.7 (1.12) ES has volunteered to look into the clock following Pete McGinn’s resignation. ES

1.8 (1.13) SB advised that the sponsorship of the pitch is all completed, was advertised in the local and national press and the pitch side board is waiting until the pitch is completed. SB

1.9 (2.2) Player of the month for March was Wesley Lopez.

1.10 (2.4) MW advised that the accounts will be audited by Roger Carter on 31.05.03. MW

1.11 (2.6) SB advised that no action was taken regarding a mince pie type freebie on the last match of the season.

1.12 (6.1) It was decided that following Pete’s resignation from the Committee, we will not be having a stall at the ST Barnabus fete, however we will look to see of there are other school fetes etc that we could attend. TD volunteered to look into this. TD

1.13 (6.2) It was unanimously agreed that we would continue with some form of player of the month, and will consider the practicalities nearer to the start of the season. ALL

1.14 (6.3) SB advised that Paul Allison will be presenting the WFCSA award on 16.05.03 at the players presentation night, as chairman for the season it relates to. The presentation is being run by the club, no involvement from WFCSA.

1.15 (6.4) SB to speak to Beau Reynolds regarding how to purchase shares, as it makes sense to submit any applications together. SB

2 Social Report

2.1 TD advised we will be hoping to achieve one social event per month, with the next one being a quiz night on 29.05.03.

2.2 A social sub committee was chosen to aid TD, volunteers were ES, BJ & RJ. All to discuss the forthcoming quiz night. TD/ES/BJ/RJ

2.3 With regard to the proposed newsletter, TD advised we should still go ahead with this. It was decided that issue 1 will be sent out with membership renewals on 01.07.03, with future issues to be available to collect from the teahut (proposed bi-monthly newsletters). TD

2.4 TD stressed the importance of trying to keep people together over the summer via social events, the main suggestion being a Barbeque (to include penalty shoot out, raffle, boules etc). TD to advise a date asap. TD

2.5 TD suggested we make WFCSA merchandise available for the presentation night, all in favour. TD

2.6 TD also suggested we have a link to email him direct if people want to order merchandise through the internet site. HB to speak to PA. HB

2.7 With regard to the website, HB advised that we all need to think about what we want on there and will pass onto Paul to see what can be done etc. Certainly need to have the minutes updated and also the new renewal form will need to be on there. ALL

3 Financial Update

3.1 MW advised as follows:· £1031 in bank· £100 float· £1131 total, plus any existing stock we hold.

3.2 Forthcoming expenditure:· T-shirt order· Clock· New Urn for the tea hut

3.3 MW advised he has the forms to alter the signatories at the bank, SB & SS will need to complete and return to the bank. SS/SB

4 Any Other Business

4.1 MW suggested that we hold onto the 3 pennants that we have left, and use these for the new clubs to the division next season. All in favour.

4.2 All to think about the Brighton friendly, and the possibility of having a table outside the tea hut to sell sandwiches and cold drinks from etc. ALL

4.3 SB handed round a leaflet advertising the Eastbourne Borough Junior Supporters Club. All agreed this is the kind of thing we need to pass onto the club for them to organise if required.

4.4 BJ advised that we have some ideas put to us regarding ideas round the club which need funding, the main 2 being better fryers needed in the snack shack, and a better club shop facility for Jamie, so that all stock could be displayed where people can see it. ES to speak to Jamie to find out what exactly he is looking for. ES

4.5 With regard to the WFCSA email address, which currently forwards emails to Paul Allison, it was decided that any emails will be forwarded to HB and will be printed out for discussion at the next committee meeting.

4.6 Next meeting will be 12.06.03 at the club.

4.7 Updated details were completed in the contact sheet, revised copy for new season will be issued shortly. HB

4.8 HB will do a stock take of the badges and keyrings and SS will do the same for 02/03 t-shirts. HB/SS