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Worthing Football Club Supporters Association (WFCSA)
Minutes of Committee Meeting

Date: Thursday 24th April 2003
Venue: North Star PH, Littlehampton Road, Worthing

Present: Paul Allison (PA) – Chair Steve Barrett (SB)
Helen Bowater (HB) – Minutes Mike Way (MW)
Roger Johnson (RJ) Pauline Dunn (PD)
Tim Dibben (TD) Belinda Jones (BJ)
Steve Storey (SS) Emma Storey (ES)

Apologies: Pete McGinn (PM)

1 Apologies

1.1 PM sends his apologies

2 Introduction

2.1 PA advised the reason for this meeting is to discuss the forthcoming AGM and organise the evening. Therefore previous minutes carried forward until next meeting.

2.2 There was a brief discussion of who will be standing for re-election and who wishes to stand down at the AGM.

3 Format of the AGM

3.1 There will be a 7.30pm official start to the meeting, with the AGM proper to begin at 7.45pm. We will need volunteers to be at the door to check membership details and hand out raffle tickets. One raffle ticket will be given per member (one colour for adults and a different colour for junior members), which will be the adult members entitlement to vote. Only paid up members will be allowed into the meeting, however people may join on the door. SS to read constitution in case of issues arising, and to check the percentage of members needed for quorum. SS

3.2 Raffle prizes will be 2 bottles of wine, 2 WFCSA T-shirts, and ES to speak to Club Shop to see if they can provide us with a prize. ES/HB

4 AGM Agenda

4.1 Deadline for agenda items to be submitted by members is Monday 28th April. ES to collect any post from club if any has arrived. ES

4.2 Agenda Item 1 – Introduction: PA will thank everyone for coming etc.

4.3 Agenda Item 2 – Election of Officers & Committee Members: It was agreed we will invite proposals from the floor rather than all propose each other, to avoid any accusations of a closed shop.

4.4 Agenda Item 3 – Constitutional Issues: No changes are proposed, PA advised this is a formality.

4.5 Agenda Item 4 – 2003/2004 Membership Fees: PA proposed to leave as it is – all agreed.

4.6 Agenda Item 5 - Chairman’s Update: PA will report on WFCSA’s activities this season, including amongst other things the grant for the pitch, the donation to the youth team for their affiliation fees, several social events etc. There will then follow an update as to the way forward next season.

4.7 Agenda Item 6 – Financial Report – MW will give a brief financial report.

4.8 Agenda Item 7 – AOB – PA will open this to the floor (no constitutional changes may be made unless someone requests this before Monday in which case will be included as an additional agenda item.) PA will also draw the raffle at this point.

4.9 PA will bring the meeting to a close.

5 Any Other Business

5.1 PA expressed his thanks to PD, BJ, TD, SS and everyone else who helped with the Easter Egg Hunt and the letter to local schools advertising the event. SS to write a letter to the schools concerned to thank them for their support. SS

5.2 Committee to arrive at 7.15pm to be ready for the AGM to start. ALL

5.3 PA advised T-shirts have not been ordered yet due to outside pressures, so all agreed these would be postponed until the close season. PA

5.4 SB expressed thanks on behalf of the Committee to PA for his hard work throughout this first WFCSA season.

5.5 PA advised that, following the open forum with Chris Hughes, WFCSA was asked to write to the club on behalf of one of our members who was concerned and upset by the way he was spoken to by CH. The letter was written and submitted to WFC shortly after the forum.

5.6 No date set for next meeting, it will be arranged after AGM by Chairman.