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Date: Thursday 29th August 2002
Venue: Boardroom, Worthing Football Club, Woodside Road

Present: Paul Allison (PA) - Chair
Steve Barrett (SB)
Helen Bowater (HB) - Minutes
Mike Way (MW)
Steve Storey (SS)
Pauline Dunn (PD)
Apologies:Roger Johnson (RJ)
Pete McGinn (PM)
Emma Storey (ES)
Belinda Jones (BJ)

1 Apologies

1.1 RJ, PM, ES & BJ send their apologies.

2 Minutes of Previous Meeting

2.1 (2.1) Actioned.

2.2 (2.2) Carried forward. SB

2.3 (2.4) PA expressed his thanks to Alastair McKail for publicising the new Constitution on the official Worthing FC website before the AGM. The website name wfcsa.co.uk has been bought. PA will be working on the new site shortly. PA

2.4 (2.5) Contact sheet for the Committee carried forward. AGM minutes have been delayed due to HB membership duties. Will be published asap. HB

2.5 (2.6) No further developments. PA to speak to MH again. PA

2.6 (2.7) Actioned.

2.7 (2.8) Actioned.

2.8 (2.14) Actioned.

2.9 (2.15) To be discussed under agenda item 3.

2.10 (2.16) To be discussed under agenda item 3.

2.11 (2.17) To be discussed under agenda item 4.

2.12 (2.18) To be discussed under agenda item 3.

2.13 (2.19) Carried forward. PA

2.14 (2.20) Carried forward pending more club funds.

2.15 (3.2) Actioned.

2.16 (3.4) Actioned. PA expressed his thanks to all Committee members for their help at the AGM.

2.17 (3.5) Flyer drop postponed due to weather and tea-hut amendments. PA

2.18 (4.2) PA advised it was decided not to take merchandise for sale to the Leatherhead away game. The merchandise was there for the Bromley match but there were very few away fans. It was agreed that merchandise would be taken to away games on an informal basis.

2.19 (4.3) Carried forward. HB

2.20 (4.4) It was agreed that we would not sell WFCSA merchandise in the official club shop, due to administration difficulties. This will be subject to change if required.

2.21 (5.2) It was agreed that it would be too difficult to administer catering help in the tea-hut from Wiston Tea Rooms. To date there have been no problems with volunteers. Any WFCSA members are of course welcome to volunteer to help.

2.22 (5.3) Thanks to ES for providing a second teapot for use in the hut. It was agreed that we will still need a second one the same size as the first. HB/SB to check cash & carry. HB/SB

2.23 (5.4) PA expressed his thanks to everyone for help with emptying the hut.

2.24 (5.6) SB advised the old tea urn has been rewired, but will still require a further extension lead before it can be used. SB to arrange a second extension lead. SB

2.25 (5.7) Actioned. Hot drinks at 50p have been very popular.

2.26 (6.3) To be discussed under agenda item 3.

2.27 (8.1) Carried forward. HB

2.28 (8.2) It was agreed that the votes for the bi-monthly player award would be sold at 50p a vote, and there will be a draw from the votes for the winning player to present the trophy to the player. Bottles of wine will be awarded to the winning player and the raffle winner. HB to arrange wine for raffle. The first award (for Aug/Sept) will be presented on 12.10.02. PA to advertise this and to liase with the club. PA/HB

2.29 (8.3) PA advised that the pennants have been designed and 50 ordered, but due to a small hitch with the artwork for the crest the delivery will be delayed by 2/3 weeks. Carried forward. PA

2.30 (8.4) The youth team fixtures are still very much on an ad hoc basis, so no rota can be drawn up for volunteers. PA advised with regard to a youth team kit that it is preferred within the club that we would use the money elsewhere, various possibilities being warm up t-shirts, tracksuit sponsorship etc. A vote was taken in favour of a donation towards the cost of the tracksuits, with the WFCSA logo on the tracksuit top. All were in favour. It was also agreed the donation is fixed, and WFCSA cannot give more for any extras such as embroidery etc. PA

2.31 (10.3) Carried forward. PA

3 Future Events/Areas for discussion

3.1 WFC sponsorship dealt with above.

3.2 PA advised the best date for a Christmas party would be 28.12.02 (Bromley at home). We would be able to have the two bars, but would be required to pay for bar staff. PA advised possible ideas would be to have the main bar as a disco, and the tavern as a quieter area. PA suggested we organise a sub-committee to organise the upcoming social functions. SS, PD & RJ volunteered. PA to advertise in programme for any help from members. SB to speak to players, J Lock and K Rowley for feedback. SB to also speak to Wiston Tea Rooms re catering. PA to pass details of the possibility of a barrel of real ale Christmas bitter to SS. Action all to think of further ideas before the next meeting. PA/SBPD/RJ/SSALL

3.3 PA suggested the social sub-committee look into the organisation of the Quiz night as well. All agreed. PA volunteered to set the questions and act as question-master, and HB volunteered to administer. PA suggested we aim for 13 teams of up to 4 people, at £10 per team. SB to speak to Wiston Tea Rooms re the cost of 40/50 Ploughmans. It was agreed that the best date would be 30.10.02. SOCIALCOMM& SB

3.4 Following the AGM, PA advised the 100 club idea looks possible at £5 per month subscriptions. It was agreed there will be no restrictions on entry. We would need a 100 club sub-committee, and it would be drawn after a home game. MW to look into setting up a separate bank account for the purpose. MW

3.5 A suggestion put forward by a WFCSA member was that we could implement a lottery syndicate, however this was viewed as a non-starter due to the gambling element.

4 Merchandise Update

4.1 PA advised we have sold 26 T-shirts to date, with the blue selling faster than red. Another 25 have been ordered, of different sizes and more blue.

4.2 Pennants have been ordered.

5 Catering Update

5.1 PA advised that the tea-hut BHA reserve match last night was once again busy, especially at half time, with plenty of tea and coffee sold.

5.2 Volunteers for the Withdean v AFC Wimbledon game on 07.09.02 are PD, SS & ES. SS to arrange for more keys to be cut, one for each Committee member. SB to arrange the float. PD suggested we provide Bacon Sandwiches due to the amount of people requesting hot food. It was agreed that this would be tried for BHA reserve matches, when the Snack Shack is not open. PD to arrange for 02.10.02. SS/ES/PDSB

5.3 Volunteers for all September matches were arranged, HB to post list in tea-hut. HB

6 Fundraising

6.1 PA advised issues have mostly been covered above, and that no further blackout cards have been sold yet.

7 Membership Update

7.1 HB advised that there are currently 83 members, and they are still enrolling on an ongoing basis at present.

8 Other Ideas

8.1 PA suggested we target the FA Cup match away at Bognor as a "wear red" day. PA to advertise this on the website. PA

8.2 It was suggested that we have a player's representative co-opted onto the Committee. This idea has been carried forward for further discussion. HB

9 Financial Report

9.1 MW advised we are still in reasonably healthy position, and should be able to pay all outstanding merchandise receipts shortly. MW also advised that the membership and the tea-hut takings are currently keeping us afloat, and badges/key rings are selling well. We need to sell more T-shirts.

10 Any Other Business

10.1 PA advised there will hopefully be a WFC pocket diary available in the Club shop for the next calendar year. PA is editing the diary, and there will be some pages for WFCSA input. Anyone interested in the contents should see PA at the end of the meeting.

10.2 PA discussed comments on the Guestbook section of the website.

10.3 Next meeting booked for 19.10.02, 7.30 for an 8pm start in the Boardroom.